Accounts Payable Specialist

Palo Alto, CA
Full Time
Business Office
Mid Level

Silicon Valley International School is seeking a full-time accounts payable (AP) specialist to join our finance team to help process, track, and record payments in an accurate, efficient, and timely manner. This individual will play a key role in the financial functions of the school, supporting the Controller. This individual will be someone who is detail-oriented, takes the initiative, has a can-do attitude, and is a team player.

Our school is delighted to present a comprehensive salary and benefits package that is both competitive and attractive. Our package comprises medical, dental, and vision insurance, a 403(b) retirement plan, paid vacation time, and paid sick leave. We take pride in offering our employees a generous and flexible benefits package that supports their overall well-being and enhances their work-life balance. The salary range for the present position ranges from $31.00 to $35.00 per hour. The final salary package is contingent on the individual's skill set, experience, and educational qualifications. This position requires the individual to be present on-site from Monday through Friday.

It is a prerequisite that all potential candidates have received full vaccination against COVID-19. However, the school is willing to consider exceptions on the grounds of medical or religious beliefs. In such cases, we require that the individuals provide us with valid and appropriate documentation to support their request for exemption.


Responsibilities:

  • Assemble, review, and verify invoices and payment requests
  • Request and review W-9 forms from new vendors
  • Flag and clarify any questionable invoice terms or pricing issues
  • Match POs, packing slips, and supporting documentation with invoices
  • Coordinate with various departments to obtain approval for payment
  • Code invoices and payment requests
  • Scan and upload invoices into the accounting system
  • Perform weekly check runs
  • Enter weekly electronic transfers and payments
  • Monitor all vendor accounts to ensure payments are current and up-to-date
  • Maintain vendor files
  • Track use tax and assist Controller with quarterly filings
  • Identify vendor 1099 status and transactions and responsible for annual 1099 filings
  • Manage all 80+ PEX cards and 15+ credit cards to ensure receipts are provided timely for month-end close; charges are allowable per school policy, and coding of transactions
  • Other duties as assigned by the Controller 


Qualifications:

  • Bachelor’s degree in business, with an emphasis in accounting or finance
  • 3 to 5 years of accounting experience
  • Nonprofit accounting experience is preferred but not necessary 


Required Skills, Knowledge, and Abilities:

  • Strong mathematical skills
  • Solid understanding of basic bookkeeping and accounts payable principles
  • A high degree of accuracy and attention to detail
  • Strong verbal and written communication skills
  • Ability to work in a diverse, multicultural environment
  • Ability to handle deadlines in an efficient and accurate manner
  • Self-starter with a can-do attitude
  • Works well independently yet understands the benefits of collaboration
  • Proficient in MS Office, Google Suites, and Mac OS systems; comfortable with technology or demonstrated ability to learn quickly
  • Experience with Sage Intacct is preferred

To apply for the position, please ensure that you submit your Curriculum Vitae (CV) and a letter of interest.  Please note that we give priority to candidates who provide a cover letter. If you are unable to submit your cover letter or resume through the web job board, you can email it to us at [email protected].
 

Silicon Valley International School is committed to a policy of equal employment opportunity for all applicants and makes employment decisions based on merit.  INTL prohibits discrimination on the basis of race, color, ancestry, national origin, ethnicity, religion, age, sex, sexual orientation, physical or mental disability, genetic characteristics or information, marital status, military or veteran status, or any other characteristic protected by law. INTL will afford equal employment opportunities to all qualified applicants and employees as to all terms and conditions of employment, including, without limitation, hiring, training, promotion, compensation, transfer, discipline, and termination.


 
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