Advancement Associate

Palo Alto, CA
Full Time
Advancement
Mid Level

Silicon Valley International School (INTL) is seeking an experienced Administrative Associate to join its Advancement team and support the Chief of Advancement. INTL is a bilingual PreK-12 private school focused on language education. The Advancement team handles fundraising, development, alumni relations, and community building. This full-time, exempt position offers a competitive salary and benefits.

If you believe you can and want to make a difference to 770+ students and are an extremely detail-oriented professional who is passionate about advancement and enjoys working in a fast-paced, team-oriented, and multicultural environment, then look to us for your next career choice.  The ideal candidate will have experience in Development or Advancement, preferably in a non-profit or school setting, and be able to support philanthropic events.

Core duties include Administrative Tasks, supporting the Chief of Advancement, Stewardship, Event Support, Volunteer Coordination, and Department Communication. The ideal candidate should be able to quickly adapt to meet operational needs, be resilient, welcome constructive feedback, and be open to continuing to learn and grow in their role and our unique environment.

The salary scale for this position ranges from $70,000.00 to $90,000.00

Please be advised that this position does not offer sponsorship opportunities for candidates who require employment authorization to work in the United States.


​​​​​​Job Duties (Include, but are not limited to): 
Support Chief Advancement Officer

  • Support Chief Advancement Officer with email/letter drafting, scheduling, and calendar management.
  • Assist in scheduling and organizing Major Gift and Development committee meetings, including agendas, reservations, and meeting minutes.
  • Support Capital Campaign by creating ask folders, capturing student photos, and assisting with donor meetings and events.
  • Organize materials for newsletters and annual reports (photos, graphs, etc.).
  • Manage internet and database tasks like researching donors, scheduling Major Donor meetings, and managing Advancement pages and emails.

Stewardship:

  • Coordinate school stewardship efforts (e.g., sending gifts, e-cards, flowers).
  • Organize Advancement Cocktail Gifts for volunteers.
  • Assist with fundraising knowledge and act as a school ambassador.

Event Support:

  • Provide event support for various school events (SDV, Gala, Alumni Reunions, etc.).
  • Manage Red Carpet event tasks and wine inventory for SDV events.

Volunteer Support:

  • Collaborate with HR on volunteer clearance and create an inviting office atmosphere.
  • Assist PTA with tasks like maintenance tickets, event calendar updates, and volunteer luncheons.

Communications:

  • Manage school-wide calendars, announcements, and eNewsletters.
  • Assist with photography and copywriting.

Administrative Tasks:

  • Order and maintain office supplies, handle mailings, and arrange travel or meetings.
  • Perform other clerical duties, such as filing and errands.

Position Qualifications/Skills:

  • Associate or bachelor’s degree in a related field.
  • 4+ years in Development/Advancement or Administrative roles, ideally in academic/non-profit settings.
  • Excellent organizational, communication, and multi-tasking skills.
  • Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
  • Proficient in MS Office, Google Suite, and Mac OS; familiarity with Keynote, iMovie, Photoshop, and InDesign preferred.
  • Ability to travel locally, carry up to 35 lbs, and work evenings/weekends as needed.
  • Cultural competency and sensitivity to diverse populations.

Benefits

We are pleased to offer our employees a comprehensive benefits package for qualified employees.

  • Medical (Sutter and Kaiser) [some plans paid at 100% by school]
  • Personal Time Off (Staff) – accrue 6 weeks and 2-days per year
  • Paid sick leave- 10 days per fiscal year
  • Paid Holidays - six holidays and 10 days at the end of December
  • 403(b) – eligible to enroll and participate immediately
  • 403(b) – Employer match begins after 2 years and 1,000 hours of service per year:
    • 5% years 3 through 10 AND 7% after 10 years
 

Silicon Valley International School is committed to a policy of equal employment opportunity for all applicants and makes employment decisions based on merit.  INTL prohibits discrimination on the basis of race, color, ancestry, national origin, ethnicity, religion, age, sex, sexual orientation, physical or mental disability, genetic characteristics or information, marital status, military or veteran status, or any other characteristic protected by law. INTL will afford equal employment opportunities to all qualified applicants and employees as to all terms and conditions of employment, including, without limitation, hiring, training, promotion, compensation, transfer, discipline, and termination.

To Apply 
Please submit a cover letter and resume, priority all applicants who include a cover letter. 
 
Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*